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Duration 14 hours
Course Outline
Module 1: AI Foundations in the Contemporary Workplace
- An introduction to Large Language Models (LLMs) and their application in administrative roles
- Core principles of prompt engineering for productivity-focused tasks
- Navigating ethics and data privacy considerations when using AI in professional settings
- A comprehensive overview of the ChatGPT interface and its primary functionalities
Module 2: Information Curation and Summarization
- Developing concise summaries and syntheses from lengthy documents, reports, and articles
- Transforming transcripts into clear meeting minutes
- Utilizing ChatGPT for data structuring and categorizing information
- Extracting critical insights and conducting sentiment analysis on written content
Module 3: AI-Enhanced Communication and Writing
- Automating email interactions, including standard replies, follow-ups, and invitations
- Drafting formal correspondence, internal memos, and official letters
- Constructing presentations and speeches with strong structural integrity
- Refining grammar and tone to elevate professional communication standards
Module 4: Strategic Planning, Organization, and Task Automation
- Project planning: Formulating action plans, timelines, and task allocations
- Agenda management: Setting up calendars and configuring meeting reminders
- Generating prioritized task lists to streamline activity execution
- Automating repetitive processes such as email sorting, recurring report creation, and document oversight
- Applying AI capabilities to support problem-solving and decision-making
Module 5: Practical Applications and Exercises
- Workshop: Developing a comprehensive project plan from the ground up using ChatGPT
- Exercise: Condensing a financial report and composing an executive-level email
- Simulation: Orchestrating a meeting and documenting the proceedings
- Designing custom templates for everyday operational use
Conclusion and Future Directions
Requirements
- No existing knowledge of artificial intelligence is necessary.
- A foundational understanding of administrative duties and information management is advantageous.
Target Audience
- Administrative assistants
- Secretaries
- Project managers
- Coordinators
- Professionals aiming to elevate productivity and efficiency in office management
Testimonials (1)
Able to pivot upon audience suggestions - ie able to create a real AI agent scenario on the spot.
